8.4 Refunds

A student is responsible for payment of all registered courses whether the course was attended or not. A student may drop or withdrawal from one or more courses via Self-Service or by submitting the drop/withdrawal form through the Registrar’s office. A pro-rata refund will be calculated based on the time lapsed, from the first day of the semester to the date the course was dropped or withdrawn. If an individual is suspended from the Seminary, no refund will be given.

For Dropped or Withdrawn Courses in a Semester

The refund amount is calculated on the number of calendar days in the semester beginning with the first day of the semester and ending with the last day of exams. Students who drop/withdraw from a course on or before 60% of the semester has been completed will receive a prorated refund. At 61% of the semester no refunds will be issued.

For Dropped or Withdrawn Courses in a Term

The pro-rated refunds for shorter academic periods will be calculated by dividing the total number of days in the course into the number of days remaining in the course as of the last recorded day of attendance by the student. However, no refund will be allowed after 60% of the course has transpired.

Refund Schedule

This is an overview of the semester. For an exact amount of refund please contact the Finance Office.

Leave of Absence

A refund will not be given if the student’s leave of absence is 60 days or less and is the only leave of absence taken in a twelve-month period.

Doctor of Ministry Program

Since tuition payment is not based on the number of modules or credits taken in a given year, refunds are not given if a student drops or withdraws from a module. Refunds may be given if a student withdraws from the D.Min. program. These refunds are based on the year in the D.Min. program as follows:

Year in program
1st year

2nd year & 3rd year 

4th year & 5th year

 Period when student withdraws from DMin program
• Up to the end of the 1st day of the 1st registered module
• From 2nd day of 1st registered module through Nov. 15
• From Nov. 16 through Jul. 31
• Up to the end of the 1st day of the 1st registered module
• From 2nd day of 1st registered module through Jul. 31
• From August 2nd through Jul. 31


Room Rent

After the first day of any semester or term a refund of room rent, less the non-refundable deposit, will be calculated on a pro-rated basis; room rent will be refunded only if the room is re-rented and there is no other vacancy in the dormitories. Refund will be made only for the period during which the room is re-rented.

Students with a Government loans

Please see Title IV Refund policy or the Financial Aid office for more details regarding Changes in Eligibility, Direct Loan Refund Policy and Federal Calculation (8.3.12.H Return of Title IV Funds).


Students who believe that individual circumstances warrant exceptions from the refund policy may appeal to the Vice President of Finance or the Chief Administrative Officer.